How document management can help any business emerge from the chaos of too much paperwork

How document management can help any business emerge from the chaos of too much paperwork

Document management is a very broad term describing a variety of cataloging processes. Although the term sounds fancy, it can even refer to someone just stuffing important paperwork into the drawer of a desk. But at its most sophisticated level, document management is the process of keeping track of these important documents from the time they are printed to when they are finally shredded. Most document management articles on the Internet and in print agree on the the definition and function of document management as it???s practiced in a modern business environment. With a successful system of document management, business can easily create, classigy, store, update, coordinate, secure, locate and then eventually safely get rid of their most classified documents. When computers were new, it used to be that only the wealthiest companies were able to use document management systems. This is because it took heavy hardware to be able to carry out the functions of a document management system. The advent of very affordable and IT systems in the last couple of decades puts sophisticated document management solutions within the reach of even relatively small businesses. However, not every document management system has the capability to do every aspect of document management. Some products are broader in scope than others are. For example, one document management system concentrates it’s services on the disposal of unneeded and outdated paperwork in a secure way. No matter what each company specializes in, they all have the same goal in common; to help a business be both organized and accurate. A few of the companies that provide document management services are listed below, as well as a basic sketch of the areas that they specialize in. For each company, you can click on the link to their webpage for more information. Imanage Document Management works to help corporations with world wide operation bases manage a wide variety of documents. Astron Document Management offers an extensive line of services including:business transcription, correspondence and mail processing, Customer service, data entry and capture, E-commerce, finance and accounting, insurance claims, online transactions. Invu Document Management offers a range of software and hardware solutions to make an office nearly paperless. It integrates with existing Microsoft and other systems to consolidate all of your documents into a new or existing filing system that can be searched, and updated from the anywhere in any location world wide. Cintas Document Management helps business manage their documents by shredding documents, imaging documents, and storing them for long periods of time. Alfresco Document Management’s program can actually be customized and changed so that it can help with a business’s specific needs. This program easily integrates with already installed Microsoft programs, so it is easy to put into operations and does not upset the normal functioning of the business.